How to use FinanceGPT

1. Choose how you want to work

You can use FinanceGPT without a subscription. Pay once for a specific automation task, load wallet credits for occasional work, or subscribe with a team when you need shared workspaces, approvals, pooled credits, and recurring workflows.

• Pay once: best for one task.
• Wallet credits: best for flexible usage.
• Team subscription: best for shared and recurring finance operations.
• Paid pilot: best when you want implementation help.

2. Create a workspace

A workspace is where FinanceGPT keeps the data, task runs, reports, control queue items, approvals, and audit history for a company, client, entity, fund, or department.

• Go to Workspaces.
• Create a personal or team workspace.
• Select currency, reporting period, industry, and owner.
• Use the workspace whenever you run paid automation.

3. Connect or upload data in Data Hub

Data Hub is how FinanceGPT gets the source data needed for reconciliations, reporting, forecasting, controls, and task fulfillment. Uploads are supported, but connected systems create stronger recurring workflows.

• Connect systems such as Xero, QuickBooks, Zoho Books, Sage, NetSuite, Stripe, Plaid/Open Banking, Google Sheets, Excel/OneDrive, SFTP, warehouses, custom APIs, or FinanceGPT Data Bridge.
• For OAuth systems, FinanceGPT requires platform app credentials in .env, then the customer authorizes their own account.
• For API-key systems, customers can add their own encrypted workspace credentials.
• Use uploads for trial balances, GL exports, bank statements, budgets, forecasts, approval logs, and close checklists.

4. Run a paid automation task

Paid tasks are fulfilled as Task Runs. Payment unlocks the task, then FinanceGPT checks required inputs, executes the task-specific workflow engine, creates a source-evidenced report, and opens control queue items where review is needed.

• Open Run a Task.
• Select a workspace and task.
• Pay once with Stripe or use wallet credits.
• Go to Task Runs to complete fulfillment.
• Upload missing inputs or connect a source if FinanceGPT says data is missing.
• Run fulfillment to execute the defined workflow, generate the report, and create any control queue items.

5. Understand Task Run statuses

Task Run Fulfillment shows customers what happens after payment so they are never left guessing.

• Awaiting payment: checkout has not been confirmed.
• Paid / awaiting data: payment is confirmed, but source data is needed.
• Data uploaded: files or sources were added and can be checked.
• Running: FinanceGPT is executing the automation.
• Needs review: output exists but requires human review or approval.
• Completed: report and outputs are ready.
• Failed: the task could not run and requires attention.

6. Review reports and download PDFs

Reports are the structured output of paid automation. They show the workflow executed, source evidence used, findings, limitations, review actions, and can be approved and downloaded as PDFs for management, board, investor, client, audit, or internal records.

• Open Reports or Task Runs.
• Review the report, assumptions, source evidence, and findings.
• Approve the report when ready.
• Download the PDF copy.
• Resolve related Control Queue items if FinanceGPT created any.

7. Use the Control Queue

The Control Queue is the human-in-the-loop layer. FinanceGPT flags missing inputs, exceptions, anomalies, approval gaps, and report review tasks so finance users can resolve them with an audit trail.

• Open each item.
• Review severity and suggested action.
• Assign or resolve the item.
• Keep important finance decisions traceable.

8. Use free Zero Inference AI

FinanceGPT generative AI tools are free and privacy-first. Chat, Finance Tools, Agentic Council, Document Generation, and Coding use one local model in the browser through WebGPU where supported.

• Open AI Settings and load one model.
• Use Chat for private finance questions.
• Use Finance Tools for the legacy FinanceGPT analysis experience.
• Use Agentic Council for local multi-agent review.
• Use Documents to generate memos, board reports, investor updates, risk profiles, credit memos, and research notes.
• Use Coding for finance automation, Laravel, SQL, Python, JavaScript, and data scripts.
• After the app and model are cached, local AI tools can work offline on the same browser/device.

9. Manage teams and billing

Teams are for shared workspaces, members, approvals, pooled wallet credits, and recurring automation. Customers can subscribe, change plan, invite members, manage roles, and cancel subscriptions.

• Open Teams or Billing & Plans.
• Create a team or subscribe an existing team.
• Pay through Stripe Checkout.
• Invite members and set roles such as admin, approver, analyst, or viewer.
• Cancel subscriptions from the Teams screen if you no longer need the plan.

What FinanceGPT charges for

Generative AI is free and local. FinanceGPT charges for controlled automation, persistent workflows, integrations, task fulfillment, reports, team collaboration, credits, and implementation support.